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Client Portal for Southampton Freight Services

freight manager using tablet
sfs logo

Introduction

Southampton Freight Services (SFS) is a leading international freight forwarding company and a long-standing client of b4b. Having previously partnered with SFS to develop their bespoke quoting and consignment management platforms, they approached us again to create a dedicated Client Portal.

The aim of the new portal was to provide SFS clients and vessels with greater visibility over their consignments, whilst also reducing internal administration by enabling clients to accept or decline quotations directly online.

The Challenge

SFS required a secure and intuitive client portal that seamlessly integrated with their existing consignment and quotation platforms. The portal needed to display accurate, real-time data whilst ensuring users could only access information relevant to them.

In addition, new functionality was required across both the consignment and quotation systems to support user invitations, manage portal access, and relay quotation decisions back to SFS in real time. The solution had to improve transparency for clients as well as streamline workflows for the SFS team.

sfs client portal example

Key Features & Functionalities

The Client Portal was designed to enhance transparency, improve communication, and streamline internal processes for the SFS team.
01

Consignment & Crew Mail Visibility

Clients and vessels can use the Client Portal to view the consignments associated with them, providing instant access to up-to-date shipment information. Vessel users can also view their Crew Mail information, centralising key information and reducing reliance on manual communication methods.

02

Quote Acceptance & Rejection

Clients can view, accept or reject quotations directly through the portal and provide a reason for their decision.

When a quote is accepted or declined:

  • SFS are notified immediately via email
  • The quote status is automatically updated in real time within the SFS quotation platform

This removes the need for follow-up emails and manual status updates.

sfs client portal example
Result

SFS are extremely pleased with their new Client Portal and are looking forward to introducing it to their clients and vessels. The platform delivers improved visibility, faster decision-making, and reduced administrative overhead, further strengthening SFS’s digital infrastructure and client experience.

SFS are already exploring opportunities to introduce additional features in the future to continue enhancing the portal and supporting their ongoing growth.

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